i-Global Limited

i-Global is a Social Enterprise ICT Solutions and Management Consultancy firm that set the trend of technology based solutions by delivering timely and innovative solutions with high professionalism, continually maintaining steps ahead of the competition. Our Clients enjoys a team based of seasoned expert from a wide-range of industries to deliver efficient and cost effective services to our esteemed clients. Partnering with our clients, we will empower them with advanced technologies to enable them achieve their aspirations and be winners in their marketplace. We are proactive, responsive, customer-friendly and focused, realizing that businesses are ultimate beneficiaries of our solutions. At i-Global, we are poised to enable businesses/co-operations through technology. With our strategic partnership with major IT companies, coupled with highly skilled and motivated workforce, we provide holistic IT implementation and support in the three disciplines of IT – hardware, Show more software and services. i-Global as a Document Management Systems Solution including Scanning Bureau Service and Document Storage. i-Global is a Total IT Solutions Provider and Document Management Systems Provider including Scanning Bureau Service and Document Storage. We are a full document and records management solution specialist company. This service is provided using the best applications and highly professional and experienced staff to ensure best quality. The services we are offering include: Phase I: Part 1 Document Examination - sorting, classification and arrangement of documents I. Inspect and examine the documents for fragility, age and other physical condition II. Pre-sorting of the contents of each contribution file by transaction date III. Sort content of other documents by the date of creation IV. Appropriate labeling of folders V. Eliminate duplicates and redundant documents VI. Determine the volume of the documents to be digitized Phase I: Part 2 Physical Indexing – Selection and identification of documents based on transaction date and retention policy. This is a very important aspect of the project that helps to sort and identity the documents that qualify to be scanned. This phase allows us to quickly retrieve any materials you may need while your files are in our care. At this phase, the following process is carried out on the documents. I. Documents Analysis II. Determine type of documents such as Contribution, Schedule, Settlement, Tellers, Briefs, Opinions, Drafts, Memos, Letters, etc – a list required III. Number documents serially as classified IV. Submit document marked to be Dispose to higher authority for final disposal V. Disposal will be by shredding – separate invoice will be provided if services is required Phase II: Part 1 Scanning - Pre-Scanning Preparation, Scanning and Electronic Indexing, Post-scanning (OCR) and Document Migration to Repository (LASERFICHE) Our processes ensure that the natural order of each file in Phase I Part 2 is maintained and that the files are prepared to enable the best possible scanning results. The phase focuses on I. Staple removal, binding removal, document repair and page orientation II. Sorted documents are scanned utilizing scanning technologies III. Conversion of scanned documents to required pdf/or other formats as required IV. Coding and naming documents in temporary media storage pending quality review V. Scanned documents are transferred into the appropriate folder in the repository (LASERFICHE) Phase II: Part 2 Post Scan Documentation and Re-ordering of Physical Files – physical documents are re-ordered and returned in their original state. 2.1 Implementation Methodology Stage 1: Document Scanning Project Requirements The project requirements are defined utilizing the Project Tools. These requirements become the basis of the tailored solution we will develop to convert your files into Digital Assets and transfer together with pre-existing digital documents into the preferred EDMS repository. Stage 2: Documents Received We receive the project files and perform an inventory process to log and label these materials. These processes allow us to quickly retrieve any materials you may need while your files are in our care. Stage 3: Document Preparation & Quality Review Your files are prepared for scanning. Our processes ensure that the natural order of each file is maintained and that the files are prepared to enable the best possible scanning results. The Preparation Team focuses on general project requirements (such as staple removal, binding removal, and document repair and page orientation) and specific project requirements (such as special handling of Post-It Notes, color images and media). Stage 4: File Conversion & Quality Review In this stage, files are scanned. Our scanning technologies and processes ensure the best possible image capture. Stage 5: Post-Conversion Services The files are converted into the required file format in temporary media storage pending quality review by you. If defined as a project requirement, Optical Character Recognition (OCR) is performed to enable word level search and retrieval. Stage 6: File Naming, Coding Files are named and coded to enable search and retrieval and, if OCR was performed, a secure word level search within and across the digital files. To achieve the highest quality coding results, we focus on naming and coding accuracy and validation. Stage 7: File Data Integration & Management In this stage, the digital files and the coded fields are integrated utilizing technologies and processes to ensure the best possible search and retrieval options. The result is files that are flexible and accessible from CDs, DVDs, PCs, or servers. Stage 8: Project Deliverable & Quality Review Digital files are stored on Media/Posted/Hosted and a Project Status Report is prepared. Our quality control team will review and approve all scanned documents on an agreed periodic basis before the next stage. Stage 9: Transfer to EDMS Repository Scanned documents and pre-existing electronic documents are transferred into the appropriate folder in the repository. DOCUMENT DESTRUCTION BY SHREDDING ========================================== Document destruction is the high-speed shredding of paper documents into minute pieces to secure valuable information stored in your archives and filing cabinets, which are no longer useful and occupy space that otherwise, could be utilized by your organization. The documents may have been stored beyond the statutory and regulatory record retention period. Document Shredding has evolved into a feasible and viable method of ensuring your records are secured, for the efficient management of your organizational information assets. The advantages are now very evident in today’s e-Government and e-Business environment. Many organizations shred their old records to prevent information leaks, manage records easily and save valuable working space. The following is a proposal for the shredding/destruction of your old paper records. For your business to be able to concentrate on its core business, i-Global will take this burden off you, and in a controlled and efficient environment, we will shred all your documents for you and if required dispose of these documents once shredding is complete. 3.0 BENEFITS OF DOCUMENT SHREDDING ========================================= Our company offers secure document shredding services that are tailored to meet your needs. Your most sensitive documents are safe with us. The following are a few of the benefits of shredding your old paper records including CD/DVD, microfiche, microfilms, floppy disks etc. 3.1 Increased Efficiency You will never have bulky and dusty old records stored in your archives. This will allow you to efficiently have access to documents which are important 3.2 Time Saving With fewer “current or active” files there will be limited use of staff and time for retrieval of files from your filing room. 3.3 Space Saving / Record Management Compliance Removal of old or dead files helps to preserve space and hygiene. In record management some documents are archived for only a particular period and destroyed. 4.0 Shredding Destruction Process Off Site We can provide transportation and security to remove your dead files to be shredded from your site to our warehouse where controlled shredding in a secured environment is carried out monitored by CCTV camera. On Site We will move our High Volume Shredders to client site to implement the same shredding process 4.1 Quality Control Quality control checks are performed throughout the shredding process. Our technicians use various random and selective techniques to identify size defects. Defective sizes are corrected to ensure source documents are successfully shredded. 4.2 Confidentiality and Security We are fully aware that your documents are highly secretive and confidential. Our operations are discreetly carried out and in confidential manner at all times. We ensure no one reads the documents we shred/destroy. We guarantee 100% satisfaction and confidentiality. Our staffs are made to undertake oaths of secrecy to protect against any unauthorized information disclosures. The possibility of records tempering and unlawful manipulation of the shreds was largely eliminated by using our compact high speed shredding machines 5.0 Document Shredding Implementation As soon as we are given the approval for the project we shall conduct the following tasks: 5.1 Initial Assessment Hold preliminary meetings with your record managers and officers in charge of archiving the documents to determine the nature of the filing system, scope of the project, specific shredding needs. 5.2 Mobilization We shall mobilize our equipment to your site test run and agree the method and size of shredding. Our project technicians would then shred your documents page by page, or in batches of documents. Document Shredding can take place offsite or onsite 5.3